New Year, New Database: How to Move Your Database Online

online_database_new_year

Now that we have begun a new year, isn’t it time you started streamlining your business?

One of the best moves you can make is moving your database online. There are so many benefits to making this move that there really is no reason to say no. I am sure at first glance this task sounds extremely daunting to many of you. But fear not – there are great web-based applications that can make this move the easiest thing you have ever done for your business. In fact, once you do this, you will probably be kicking yourself wondering why you didn’t move to an online database sooner.

Moving your database online will give you the flexibility you desire in your organization. Today, any organization using a non-web based database software to house their data is growing increasingly frustrated with the lack of flexibility, scalability, and security, in addition to extra administrative costs. These are just some of the negative things that come with using database software that is not web based. Now, more and more companies are beginning to use online databases to collect, manage, and share their data. Software applications that help maintain your online database provide you with easy to use tools so you can begin to move your applications online quickly and efficiently.

As soon as you decide to make the move to an online database, make sure that you thoroughly research your options and see which is best for you. It is imperative that you choose the correct online database software to meet you organization’s needs. Some things to look for when choosing the right software are:

  1. How easy is it to install?
  2. Do you need special skills to use the software?
  3. Who will be responsible for maintaining the online database?
  4. How much is it to set up the software and how much for ongoing use?
  5. What kind of security will need to be in place?

After you choose your online database software, it is time to move everything over and begin operating with a web-based database. At this point you will connect to your database online; how you connect will vary depending on what online database you choose. Some are as simple as connecting with an IP address, a database name, user name, and password. Others set up a Data Source Name (DSN) for you as a map of your database.

Once you are connected to your online database, you will need to make sure you have people on your staff to learn how to efficiently maintain the information stored on your database. In some cases your software application provider will be able to maintain this for you and you will have very little work to do on your end after the move is complete. However, if you are able to maintain the appropriate staff to take over this responsibility you will need to make sure that they are trained. They will also need to learn how to manipulate the pages with information stored on your database and learn how to add, delete, update, and retrieve information you need.  Once you are up and running with your new online database, you will notice an increase in not only accessibility, but overall efficiency.

 

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