How an Online Database Can Unlock the Hidden Potential in an Organization


The Pareto principle suggests that 80% of an outcome can be attributed to 20% of the tasks or variables involved.

This means that the other 80%, the busy work and day-to-day nonsense that eats up time and energy, are really just trivial activities that need to be done, but don’t necessarily impact the bottom line.

This is, obviously, frustrating. It’s hard enough to get to all the work that you need to finish, but then to also suggest that much of that work isn’t contributing directly to the results you’re longing for? That the extra night you spent late in the office was necessary, but didn’t really do anything?

This is where technology comes in.

Software applications like those found in online databases have a variety of functions that will help streamline and automate that 80% – so you can focus on the bottom line tasks that mean so much to your business.


What is an Online Database?

The average employee, or even employer, may not be familiar with the functionality of an online database. Essentially, an online database is just a database that’s accessible from a network. But what does this tech-speak really mean?

Well, let’s take a look at one of the most important differences between an online database and a traditional database such as Oracle or Microsoft SQLL: an online database can be accessed via a web browser. This means location is no longer limited for employees, providing greater flexibility and ease of data access for remote workers or contractors who need to utilize the same information from multiple different locations.

Is an Online Database for You?

In my experience, there’s no real reason to not use an online database since the benefits of accessibility and employee productivity greatly outweigh the negatives.

Who am I to talk? Well, I experienced the other side of things. For more than four years I worked for an organization that had seemingly no interest in implementing an online database.

As anticipated, I experience daily disorganization and many hours were wasted searching for data, documents, and files that needed to be used on a day-to-day basis. In addition, being unable to remotely access information from any computer, and instead being tied to the single hard drive that stored my data and documents, ended up often delaying what would otherwise be a two-minute task. I often wondered if there was a better way to organize the information we all needed to share, aside from constantly sending files and praying those emails would be saved by the recipients so I wouldn’t have to track down the same file two weeks later.

Luckily, I recently made a move to a new organization that does actively utilize an online database. I’ve been happy to discover, as a result, that the difference in organization and overall employee efficiency is startling, to say the least.

We operate internationally, so swift and accurate communication, as well as sharable data, is paramount. I was pleasantly surprised when I saw how information is communicated so effectively both globally and regionally. From sharing contact data to employee data, sales templates to branding requirements, statistics to department information, our online database opens the door for open and seamless communication throughout the entire organization.

With the implementation of an online database, the benefit of increased employee productivity comes soon after. The information I would normally spend hours looking for is now at my fingertips, saving me time and frustration. I am able to complete complicated projects in half the time it would have taken me at my previous employer. As an employee, this not only makes me a more productive employee but because knowing how much less of my day is being wasted makes me a far happier employee. All I can say is the change from no online database to an accessible online database has made me grateful to my current employer for giving me the tools to do my job at the highest level possible.