Rising costs are making cloud computing ever more attractive to astute business owners. The convenience of the cloud has also helped to reduce traveling costs by allowing employees to work remotely and facilitating video conferencing so that meetings can take place between important stake holders. This kind of cloud collaboration management is truly a great way to improve your bottom line and make your employees happier.
Benefits of working remotely on the cloud
Cutting overhead and moving your IT to the cloud is a great money saver. The Bring Your Own Device (BYOD) phenomenon is further slashing overheads as employees take on the burden of hardware costs. When employees work remotely or use collaboration management on the cloud to conduct meetings and interviews, the time and money savings are significant.
Aside from financial and time gains, you will also have happier employees. Those who wish to work closer to home will save on transportation costs and commute time and can enjoy the comfort of their own homes. Decentralization of the workforce also alleviates traffic in busy downtown cores and means that you have operatives in a number of different locations should problems arise.
Despite the fact that there are many advantages to working remotely on the cloud, some pitfalls may cause some companies to think twice. Luckily, with careful planning and collaboration, these are easy to overcome.
Pitfall #1: Change the way you monitor work
You know it’s not good to micromanage, but demanding that your employees be at the office from 9 to 5 is a pretty good way to ensure that they are working. When they are working remotely on the cloud, it’s not as easy to check their progress. While working remotely on the cloud has its benefits, it’s not for everyone and some employees will abuse this privilege, but they are usually the same ones with a poor work ethic so you will have this problem no matter where they work.
The trick is to spend a little more time planning work schedules. Be outcomes-based and set clear goals each week for every employee. At the end of the week follow up on what they have achieved to ensure that they are working.
Pitfall #2: Working remotely on the cloud is not for everyone
While most employees will actually be more productive when they work remotely on the cloud, you will always get the odd one who does not do well without supervision. Every office needs some staff on hand and it may be best for these employees to continue to work in-house.
You can see who will cope best by gradually phasing in a remote working program. Each employee only works from home on one or two days a week. Set daily goals for each employee and compare the amount of work they do from the office in a day and how much they do when they are working remotely on the cloud.
Pitfall #3: Performance appraisals
Performance appraisals include punctuality, appearance, ability to work well with colleagues and other elements that require a physical presence in the office. When your employees are working remotely on the cloud, you need to revise the criteria you use when judging performance. Train your managers to judge performance based on the outcomes of tasks that were set.
Now you have to focus on the way in which tasks were done, if they were completed on time and how well your employees are able to collaborate on the cloud. It would also be a good idea to provide your customers with an easy way to rate the service they received.
Pitfall #4: Security
When your hardware, software and servers are centralized, it’s easy to set and maintain security protocols. With all your employees working remotely on the cloud, and on their own devices, it can be tough to create a security protocol that keeps your vital data safe. There are many ways in which to do this, but it takes expert planning and dedicated maintenance by all employees. Use a professional to set up your security protocols to ensure that your sensitive data is safe.
Pitfall #5: Tax
Income tax, sales tax and employee tax may be an issue if some employees work or live in states or countries that are different from the one in which you conduct your business. It’s important that you investigate all these issues before you institute a remote cloud computing program.
Allowing your employees to work remotely on the cloud does mean that you have to change the way in which you do business. You have to rethink all of your processes and consider all the factors before implementing a policy like this. Gradual implementation will help you to identify potential problems and work through them.