Just like moving house, moving your business onto the cloud requires careful planning and execution. If your moving day is approaching, it’s best to work together with your IT professionals and your cloud service provider to create a plan that will keep your data safe and mitigate downtime and interruptions to your service. Moving your business onto the cloud can be a seamless process if you take the time to plan carefully.
Make a list, check it twice
Start by finding a cloud service provider that is right for you. One of the advantages of moving your business onto the cloud is that you should only be paying for services that you really need. Getting the architecture of your cloud and online databases perfect is essential. It’s really worth spending the time and money in the planning stages to get your cloud working perfectly.
Before moving your business onto the cloud, take a fresh look at the programs and systems you are currently using. If you need to update or move to new systems, now is the time to do so. Ask your employees what they need, as they have the best insight into what is working and what isn’t. Once you have a clear understanding of the services you need, it may be a good idea to consult with a cloud expert if you don’t have one in your IT department. They will be able to advise you on which cloud provider is best for you and help to construct a cloud architecture that works.
Once you have the architecture of your cloud ready to go, the next important step to ensure a smooth move to the cloud is training. If you have elected to update software or the systems you are currently using, it’s imperative that you train your employees on the new software and on how to access the cloud safely. This makes switching to new software or new systems easier since you already have to train your employees.
Back it up
Of course we probably don’t need to tell you this, but it’s essential that you back up all your online databases and get each and every employee to back up everything of value on their computers. Having a backup will mean that even if problems occur when you switch to the cloud, none of your valuable data will be lost.
Work together with your IT department and your cloud architect to create a security protocol that will work for your company. Now that your databases are online, your employees will be able to access this data from any handheld device. While this will give you access to data on the go and help to improve the service you provide to your clients, it does mean that you run the risk of putting the confidentiality of that information into jeopardy.
Ensure that you have a security protocol that covers every device and that employees understand the protocols and know how to follow them. You also need to ensure that every device is registered and that there are systems in place should devices be lost or stolen.
Take your time when moving your business onto the cloud
Take time to plan first, train employees when finally moving your business onto the cloud. Taking time during the planning and execution stages will help you to make the move to the cloud without any glitches. Use the opportunity to update your software or change to a different software model that is better suited to your company.
It’s also a good time to reevaluate your processes to see if there are ways in which to streamline your current systems to improve efficiency. Whether you decide to keep things as they are or move to a new system, make sure that all your employees are adequately trained.
Moving your business onto the cloud can be a seamless switch that can also help to streamline your processes. Just imagine how much time you will save now that IT updates, security and backups are all taken care of by your cloud provider! If you pick the right cloud provider, you will also enjoy reduced costs and improved service.