Cloud-based Email: Why You Should Make the Transition

The typical corporate email that employees can only access when in the office is quickly becoming a thing of the past. As technology becomes more mobile, employees want to be able to access their email everywhere to allow for mobile responses and flexible work schedules. More and more companies are transitioning to a cloud-based email model where they cannot only make messaging systems available to a more mobile and flexible workforce, but where they can also reduce costs.

By moving to a cloud-based email system, companies have the opportunity to reduce administrative support burdens and allow those pesky storage limits to be lifted. In addition, moving company email to the cloud eases IT management of email systems, freeing up their time for more pressing work which will help your company develop.

Cloud-based email can save your sanity

As someone who personally knows the woes of a limited email storage system, moving corporate email to the cloud is extremely appealing. I can easily find hundreds of examples of how time consuming limited storage email systems can be; I used to spend about an hour a week going through emails to free up space for new emails. When you are working with large files on a daily basis, a storage limit of 500MB is tiny.

Take a moment to think about it—no more wasted time spent filtering through past emails and trying to determine which emails are vital and which can be permanently deleted or archived. The time spent determining which emails are valuable and locating previously archived emails is time that could be spent on more important work.

Aside from gaining time and efficiency, moving your company’s email to the cloud can also bring you reduced costs. By reallocating IT resources to more business-centric projects you are saving the cost associated with always running the latest software release and upgrades. In addition, the cost of cloud-based email is significantly less than onsite email installation. Your company will also benefit from avoiding email server backups and email support time will be significantly decreased.

When employees can access their data at all times, from any location, and using any device, your customers will also benefit. Employees can quickly respond to customers and handle daily operations outside of the hours they spend in the office. By using cloud-based email, technology will become a service where employees can use a cloud-based solution that can be accessed anytime, anywhere.

Any company looking to make the switch to a cloud-based email system should take advantage of the positives that come along with the transition. If you are thinking about making the transition, make sure you take the time to familiarize yourself with the potential drawbacks such as security, privacy, integration, and migration. Though the process of transitioning does require its due diligence and thorough investigation of competing service offerings, the advantages of corporate cloud-based email being moved to the cloud far outweigh the possible downsides.