Digital Transformation Creating Faster Productivity for the New Employee

The labor market is exhibiting some really interesting behavior. We’ve seen an unprecedented amount of job resignations but low unemployment, so there is a lot of movement towards new jobs.  Work from home is increasingly the norm.  In 2021 alone, almost 47 million people quit their jobs. (Harvard Business Review, March 23, 2022) 

With those gyrations, what does that mean for productivity?  

What does it mean for onboarding new employees and getting them productive quickly?  

Can the training department keep up?  

Are the productivity apps and processes helping new employees acclimate and feel productive on their first day? Week?  Month?

The Challenge for New Employees

Every new employee will need application training, or the apps will need to be so straightforward that the new user needs almost no training.  Existing processes will need to be modified, streamlined, or automated.  Interfaces may need to be changed, and workflows will need to be added to apps or redesigned for ease of use. Reports need to be easier to put together and distribute in the form of graphs and charts where it lands in the appropriate inbox daily (weekly/monthly/quarterly). Every application requires an “Easy Button” if it doesn’t exist already.  

What about our old legacy systems?  Many ERP, CRM, MRM, and other acronyms come with huge consulting costs when it comes to making changes, and those systems are seldom friendly.  A new user can’t get through adding their first record without being flagged with an error.  Is the answer more training or an improved interface?

HR probably has a checklist of items and websites to go to on the first days of employment to get an employee’s info into the system, so they receive benefits, get paid, and get a welcome email.  It’s possible HR has a welcome video and a corporate overview. If the new employee is lucky, HR will set up meetings for the new employee with the executive team (live or online). Last, IT has the hardware required sitting at a desk or sent to their home with setup and login instructions.  That sounds like a good start if that even happens. . .  

We’ve heard stories of an organization that hires 10 new employees weekly only to have half quit within the first 2 weeks!  The #1 reason is that they don’t know what to do, how to do it, or whom to talk to.  They don’t see a way to contribute quickly.  OUCH!!! 

3 Examples of How to Empower New Employees

Better solutions can help streamline and automate all these different processes and make it easier for employees to feel productive within the first week. Low-Code/No-Code tools can dramatically improve processes in a business setting for onboarding and other processes with easy-to-create apps that don’t have to wait in the queue of the overworked IT department. We’ve seen many creative solutions and systems that have received a facelift or redesign in the past year. Check out these three examples.

  1. One customer took 5 disparate systems and combined them into one TrackVia-powered application in a few weeks of development. The new salesperson can log in and be productive on day 1!  The system steps them through daily processes like adding a customer, setting up a meeting, auto-filling a contract, and sending it out with almost no training!
  2. Another partner added a new front-end low-code app to an ERP that made work infinitely easier with no expensive consulting. It was done in days using the standard TrackVia connectivity features. Now new hires can easily access the information they require and onboarding is much more effective.
  3. One of our agricultural partners created an app for farmers to understand where to add labor, fertilizer, or pruning to increase their crop yield. Just starting farmers have easy access to understand where things are in the process. Farmers old and new can now consult an app to help them manage the field and produce better results, making it easier for everyone to contribute to an efficient and profitable farm. 

TrackVia is designed to empower employees to make changes without a computer science background.  The platform can be accessible for anyone to facilitate change to the current system and provides safeguards and restrictions when needed. Know that change can happen quickly and may cost less than it takes to recruit and onboard an employee.

Using a platform like TrackVia can also help you retain the employees you have and keep the new employees from feeling lost. Empowering employees should be the mantra. 

How will your company handle new employees differently six months from now versus today? 

If you need better onboarding or employee solutions  – give TrackVia a try with a trial.